RYEDALE, SCARBOROUGH, WHITBY AND FILEY (RSWF) NHW ASSOCIATION
Wednesday 8th January 2020
Hinderwell Methodist Church Hall
Note: Ordinary members are welcome to attend Committee meetings but are not allowed to vote.
1. Welcome and introductions
Terry welcomed everyone to the meeting.
Terry Wallis (Kirkbymoorside), Peter French (Gt Barugh & Brawby), Mick Prince (Scarborough),
Terry Johnson (Sheriff Hutton), Paul Ming (Fylingthorpe), Simon Blackburn (Hinderwell), Glenis Sanderson (Hinderwell), Carol Barker (Hinderwell PC), Hazel Hickman (Hinderwell & Port Mulgrave), Marie Newby (Runswick), Tony & Mrs Wier (Hunmanby Gap)
Sally Dowkes, Evette Dadswell, Michael Jaconelli, PCSO Kathryn Bean, Jill Allen, David Jennings, Sandra Rees. Steve Law, Sgt Gilleard (NYP), PC Rogers (NYP),
3. Minutes of Meeting 20 February 2019 at Eastfield Police Station
The majority of attendees did not have a copy of these Minutes and so the Chair read out the contents and they were unanimously adopted, with proposals by Peter French and Terry Wallis
4. Matters Arising
Issues around sign acquisition – Terry Wallis reported that he had had a county wide audit of stocks undertaken and it was confirmed that no A3 size were held. Natasha Almond (NYP Partnership Hub) had reported to the Chair that she had been unsuccessful in her bid for funding in respect of new stocks. The Chair explained that stocks are held in three locations across the county ie York, Scarborough and Harrogate and that the Association’s website (www.ryedalenhwa.co.uk) provided a link regarding Street Signs. The Chair suggested that future stocks would require funding either by application or by organising social events to raise money but pointed out the difficulties of purchasing stocks for local use as hitherto stocks were held “on a county basis”.
Application for lifting temporary suspension of access to the Association’s database – the Chair considered that this matter had been covered adequately in his AGM Chair’s Report: Peter French further explained our current situation on the basis that Ryedale was to be used as a pilot exercise by NYP and since Inspector Dennison has responsibility for both Ryedale and Whitby areas, the Chair suggested that perhaps the next stage would involve Whitby but promised to keep Members updated.
Re-launch of NHW in Whitby – covered under item 8 of Agenda
Scarborough Impact Team
The Chair reported that an invitation had been sent to Sandra Rees to attend the meeting but her team and herself were engaged with other matters on the day of the meeting, the Chair undertaking to seek to progress matters towards some kind of re-instatement of attendance at these meetings, explaining how quarterly meetings with the Supt in Scarborough with NHW Co-Ordinates had been diluted to an Inspector attending, further diluted to a Sergeant’s attendance and then ceasing completely to be replaced by meetings with the Scarborough Impact Team in Scarborough Town Hall – having started with good numbers, the last meeting he attended having been very poorly supported by NYP, NHW and other agencies.
SCIT Crime Reporting Form
The Chair explained the rationale of this but seemingly it had not been rolled out within either Scarborough or Ryedale.
Agreement of parameters for Joint NHW/Rural Task Force/Rural Beat Officer meetings
Peter French outlined the issues that he had experienced within Ryedale and the Chair explained that Rural Watch Members are not covered by NHW Public Liability to undertake patrols and nor does NHW expect this of them: there had been confusion by NYP reporting activities of Rural Watch Patrols and seemingly it had been accepted by NYP that this terminology must not be used, and the Police now call them Rural Mobile Patrols, these being a cocktail of Police personnel, and other civilian volunteers (some Police Support Volunteers with Police radios). Peter French commented on how he had been given minimal time to address a recent rural meeting he had arranged on NHW issues.The Chair explained that Rural Watch members were farmers and those living in remote areas.
Plans to review our representation
The Chair explained that until the Association gained ownership of its data held by the NYP Community Messaging Service, we had been unable to progress. As regards local crime statistics, the Chair referred the meeting to the Post Code link: https://www.crime-statistics.co.uk/postcode (Note: there is a link to this on our Association’s website)
Stocks of NHW signs at Scarborough Police Station – matter covered above
5. Sub North Yorkshire Police Force Area Association to facilitate an Area Alert Scheme
Update on Community Messaging Service – The Chair, Steve Law and Peter French had explained the current situation during the AGM and this was followed up in (6) below.
6. Local Partnership Agreement update
Peter French supported previous explanations regarding how over the past 18 months we had been seeking to meet the requirements of North Yorkshire Police (re LPA, DTA, ISA) in order for the Association to re-gain access to CMS. Peter emphasised the considerable hours devoted to this task by Steve Law, the Chair and himself in particular preparing a Local Partnership Agreement only to be told just prior to Christmas that NYP had undertaken a further review of the GDPR legislation and concluded that under no circumstances was the Association ever to regain access. Hence we were now working with Neighbourhood Watch Network – the National NHW – to move our communications to its Alert system, the initial stage involving Ryedale after the NHW data held by NYP had been hygiened and after NYP/NHW had sent out to all NHW Co-Ordinators and Rural Watch Members a CMS Message that would require their individual acceptances to the transfer of this data to NWN. The Chair suggested that perhaps Whitby area would follow, but pointed out that there still need to be collaboration somehow between NYP and NHW so that the latter could help support the Police with “privileged information”. The meeting unanimously agreed that the Association should sign the Memorandum of Understanding between the Association and NWN.
7. Re-launch of Hinderwell & Runswick NHW and Rural Watch after meeting 9th April 2019
Hazel Hickman presented a comprehensive review of enthusiastic local activity and how she had established an effective Facebook page for the area. The Chair endorsed the appreciation of the meeting for their initiatives.
8. District Lead for Whitby Rural and area to be covered by Glenis Sanderson
At the April meeting at Hinderwell and subsequently, Glenis had indicated a willingness to consider taking on this responsibility subject to more information about the role and the area to be covered. The Chair explained that without access to our NHW/Rural Watch data it had been impossible to know where our representation existed but once on the Alert system we will be able to progress matters. The Chair envisaged Whitby Rural North, Whitby Town and Whitby Rural South Area Co-Ordinators. At the AGM it had been agreed that the Chair would liaise with Sgt Gilleard regarding how these areas could be mirrored to existing NYP beats. Glenis enquired what meetings she could attend with NYP etc in Whitby and the Chair undertook to research and advise her – hence the matter was left in abeyance.
Action: Terry Wallis to liaise with Sgt Gilleard regarding NYP beat areas, Officers responsible and suitable meetings in Whitby to which Glenis could be invited to attend. Terry Wallis undertook to keep NHW Members fully informed regarding progress on this and other matters of interest
9. Re-launch of NHW in Whitby Town
The Chair hoped to arrange a public meeting later in the year in conjunction with (8) above
10. Citizens in Policing Conference at Easingwold on 26th October 2019
Peter French presented a detailed review of attendance, highlighting the good work some NHW Schemes had achieved in “less fortunate areas”. The Chair explained briefly that CIP comprised volunteers such as Special Constables and Police Support Volunteers and that NHW was an affiliated organisation of CIP (Note: CC Lisa Windward is the national lead for CIP). Further information via https://www.citizensinpolicing.net/
11. NHW Seminar in Leeds on 6th August 2019
12. Due to time constraints, the Chair referred the meeting to details contained in his AGM Report, with encouragement for some kind of BIG LUNCH to be organised by NHW Schemes during 2020.
13. NHW Banner Locations
Terry Wallis reported that whilst County Chair he had arranged for NYP to sponsor a banner for each NHW District: in this part of the county, there should have been one held at Scarborough, Whitby and Ryedale but only the location of the latter is known. Peter French had suggested a need to obtain funding for more banners but it was suggested that we should await our link to the Alert System so that the most up to date information could be included
14. The Big Lunch
Covered in (11) above with a reminder that if organised by NHW then our Public Liability would be available automatically.
The Chair invited all those present to consider becoming members of the Association’s Committee and generally there was enthuasiam. It was suggested that for fairness perhaps the next meeting could be held somewhere else such as Pickering or Scarborough – the Chair offered to seek a room at The Forest and Vale in Pickering and will consider the suggestions put forward.
COMMENT: Names of current Committee Members are contained on the Association’s website and any additions need of course to be formally co-opted and the Chair suggests that when these Minutes are sent out invitations for co-opting are included.